How do I apply to see my records?

You have a right to see the information we hold about you, both on paper or electronic, except for information that: 

  • has been provided about you by someone else if they haven’t given permission for you to see it
  • relates to criminal offences
  • is being used to detect or prevent crime
  • could cause physical or mental harm to you or someone else

Your request must be made in writing and we will request proof of identity before we can disclose personal information. You can find out more about accessing your information by referring to our website below:

Please complete this form and return it to the address provided. If you have any questions please contact the team (see Contact information).

Please note: You will need to provide adequate proof of identification

Please see below our Subject Access Request packs for patients and for staff:

You should let us know if you disagree with something written on your file. You may not always be able to change or remove the information. However, we will correct factual inaccuracies and may include your comments in the records.

If you wish to access information about a deceased person who has been under the care of the Trust, please use the subject access process as above.  Your application will be processed under the Access to health records 1990.  GDPR and any subsequent data protection legislation only applies to living individuals.

To help us find and retrieve information for you, please state exactly what information you require, and provide the following details of the deceased:

Name, date of birth, date of death and last known address of deceased

This information is necessary to help us confirm if we hold records relating to the deceased and locate them for you.

Before we are able to release records about a deceased person, we will need:

  • confirmation that the individual is in fact deceased, such as grant of probate or death certificate.
  • proof of entitlement – one of the following:
    • grant of probate and certified copy of the last will & testament or
    • letters of administration – if the deceased died intestate

We need to identify that you are the personal representative of the deceased person or that you have a claim arising out of the patient’s death, to ensure that you are entitled to information about them. Please note that the rights of access to information passes to the personal representative on death.

Please also supply us with one form of identification for yourself, showing your name and current address. Acceptable examples of identification are drivers licence or passport.

If your request is through a solicitor who is acting for you, then we require a signed authority from them.